It is not possible to avoid personal meetings at all, but a virtual meeting can help organizations to reduce costs. Videoconferencing systems give you the opportunty to do productive work insted of traveling. It is also much easier to organize a virtual meeting than an ordinary one wich leads to faster decicion making and to complete business goals.

Basically there are two type of videoconferencing. In the personal way we offer personal endpoints to ervery person who will attend to the conference. Something like video-telephony. The other way is to prepare meeting rooms for virtual meetings.

From the network’s point of view videocobnferencing is a high-banwidth, mission critial application, so it is important to choose a partner who has experience not only with videoconferencing and the surrounding technologies (acoustic engineering, lighting, etc.) but with the networking aspects also. During the initation it is really iportant to provide the expectid quality of the voice and the video. Usualy it is impossible without adjusting the networking elements.

Videoconferencig gives you instant advantage in the fields of cost cuts and productivity. A lot of different companies already know that video-technology can gives you competetive advantages:

Faster Decision Making and Shorter Time to Market

The team-oriented structure of modern organizations means that many decisions require insight and approval from many different sources.  Electronic meeting tools enable dispersed teams to collaborate easily, solving problems and speeding coordination – ultimately delivering faster time-to-consensus and hence a shorter time-to-market for new products and services. In today’s increasingly competitive world, shorter time-to-market delivers one of the highest payoffs. Another example: presence-based visual collaboration tools enable workers to immediately locate and communicate with coworkers and partners, regardless of their current location, to solve customer issues in real-time and without the wasted cycles of voice mail and email exchanges.  The result is decreased worker frustration, faster problem resolutions, and increased customer satisfaction and loyalty.

Productivity / Efficiency

Videoconferencing and visual collaboration tools are moving away from the scheduled environment of the departmental conference room to the ad-hoc, unscheduled work style of the desktop. Conferencing on demand delivers immediate productivity boosts and time savings to all knowledge workers by enabling them to integrate visual communications and desktop-based collaboration tools into their normal workflow process. The result is an immediate impact on the bottom line.

Competitive Advantage

Using videoconferencing can give a company a competitive advantage. Using advanced collaboration tools enables companies to better support remote workers and build better dispersed teams, thereby giving more employees more choices on where they want to work.

Hard Benefits

Hard benefits are those for which both the costs  and the benefits are clearly understood and easily quantifiable. Since hard benefits can be assigned dollar values, they are the dream of every manager and every financial executive. The most obvious hard benefit from conferencing and collaboration solutions is travel reduction, eliminating costs associated with  airfare, hotels, meals, taxis and car service, etc. Hence, realizing travel cost savings has been the traditional way to justify  videoconferencing. This approach resonated with many CFOs and program  managers because the  mathematics allowed an organization to generate a hard savings figure and a very specific ROI for videoconferencing. Beyond  the obvious elimination of direct expenses, reducing travel eliminates many hours of downtime and days away from the office. Even with the  proliferation of handheld communication tools (cell phones, PDAs, Blackberry’s, etc.), people in transit are not able to conduct business as efficiently as they can from their offices. When executives understand the real costs associated with a half-day trip to attend a two hour meeting, they will appreciate how today’s audio-video-web conferencing solutions can help them save money, reduce wear and tear and stress in their business and personal lives, and boost personal productivity at the same time.  Multiply this benefit by the number of executives traveling to a meeting, and the total hard and soft savings can be very significant.

Why Synergon System Integrator?

• Synergon offers videoconferencing soutions since 1998

• Synergon has deep knowlenge in IP-based communication systems also

• Synergon has experinece with integration video systems with the widely used IP telephony

Q&A

What are the benefits of video conferencing?

Help organizations to reduce expenses, increase productivity and faster decision maxing.

Why we need to upgrade from telephones to video?

Interpersonal communication mostly uses nonverbal channels, and the visual image is the most important ome of them. A video-based conversation is much closer to the personal meeting than to the audio-only voice call.

How long does it take to clear my costs?

Most of the exetutives know that their time is the most valuable resource. If we can count the time spent to trips like nonproductive time instead of excursion than the investment usually pays back in the first year.